Operational Specialist

Alabaster, AL | Hybrid

Company Description

Smarter Furnishings specializes in providing high-quality furniture solutions for large-scale projects, including college dorms, hotels, and multifamily housing. Our product lines include bedroom furniture, living room furniture, and cabinets, tailored to meet the needs of our diverse clients.

From design to build to installation, we’re dedicated to making smarter decisions, so our clients can rest easy knowing they’ve received the best quality possible.

Why Join Us

• Be a key contributor in a growing contract furniture company with strong momentum and ambitious goals.
• Collaborate across all departments and have a direct impact on how we scale.
• Work in a company culture that values continuous improvement, ownership, and practical innovation.
• Excellent benefit package including medical, dental, and vision.
• Three weeks of paid PTO.
• Competitive compensation program based on experience.

Role Description

This is a full-time role (Monday-Friday with some weekends) based in Alabaster, Alabama, for an Operation Specialist at Smarter Furnishings. This position is known as hybrid with the possibility of being fully remote depending on experience. The Operation Specialist will lead daily warehouse operations, ensure safety and compliance, and drive efficiency in a fast-paced environment. This role includes some weekend work and requires strong leadership, organizational skills, and the ability to manage inventory, coordinate logistics, and optimize workflows.

Key Responsibilities

• Purchase Order Administration: Create, manage, and monitor factory purchase orders with precision, ensuring alignment with project quotes, delivery timelines, and inventory requirements.
• Data Entry & Management: Maintain accurate records across ERP systems and spreadsheets related to Inventory, suppliers, costs, lead times, and order status.
• Order Accuracy: Reconcile order confirmations, identify discrepancies in pricing or quantity, and proactively coordinate with sourcing or vendor partners for resolution.
• Inventory Coordination: Track incoming inventory and flag timing or quantity variances to warehouse and Project Management teams to support project schedules.
• Clerical Support: Perform administrative tasks related to order fulfillment, shipping documentation, and internal reporting.
• Communication & Follow-Up: Liaise with vendors, Logistics and Project Managers to follow up on order statuses, delivery ETAs, and documentation needs.
• Cross-Functional Collaboration: Work with project management, sourcing, and finance teams to ensure seamless operational handoffs and maintain customer confidence.
• Additional duties and responsibilities may be assigned as needed

Job Requirements

• 2+ years of experience in data entry, operations coordination, or procurement support
• High proficiency with spreadsheets, ERP systems, and data accuracy tools
• Knowledge of Business Central is preferred
• Meticulous attention to detail and a proactive mindset when resolving errors or inconsistencies
• Strong organizational skills with the ability to juggle multiple order timelines and input sources
• Clear communicator who works well across teams and keeps follow-ups timely and documented
• Committed to following structured processes and maintaining compliance
• Able to adapt in a fast-paced, deadline-driven environment
• Legally authorized to work in the United States

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance